Please submit a cover letter, resume in PDF format to operations@azhcc.com. Subject line to read “Events Specialist – AZHCC – (Your Name)”. If you have any additional questions, please email operations@azhcc.com.

Must be located in Arizona.

JOB TITLE: Events Specialist

DEPARTMENT: Events

SUPERVISOR:  Events Director

EMPLOYMENT STATUS: Regular Full-Time, Exempt

POSITION SUMMARY: This position is dedicated to the regular event needs of the Arizona Hispanic Chamber of Commerce and all its department and staff.

To adhere and to always promote the mission of the AZHCC

To assist with all logistics of the AZHCC membership events, program events, signature events and any other events as requested

To assist in planning of all the AZHCC membership events, program events, signature events and any other events as requested

To assist with the logistics of all small membership events, program events, and events as assigned including booking of venues, food and delivery, décor, audio / visual needs, volunteer organization, signage placement, show agendas, event space layouts, scheduling vendors, panelists, guests, and participant speakers and communicating both via email and phone for their event logistics, sponsor deliverables, attendee registration, and any other event logistics as directed

To assist with the vendors and clients who help execute the AZHCC events

To assist with the logistics of all signature events including booking of venues, menu creation, booking of talent, décor, audio / visual needs, volunteer organization, signage placement, run of shows, show agendas, photographers, videographers, event space layouts, scheduling vendors, panelists, guests and participant speakers and communicating both via email and phone for their event logistics, programing, run of show, sponsor deliverables, registration, presentation displays, materials support and any other event logistics as directed

To assist vendors and clients who help execute the AZHCC events

To assist in managing all event registration links In the software system for allmembership, program, and signature event registration

To regularly communicate event expenses to the events manager

To assist in managing the tracking system for event logistics for deployment andreporting

To assist in providing information for events to be posted and promoted on AZHCCsocial and digital media outlets through regular meetings with the marketing team

To assist in maintaining the AZHCC event calendar daily by uploading all event info tokeep staff and the public informed

To meet with the partnerships team regularly to assist in the deliverables of the LosAmigos and other sponsors for events, and to aid in the development of sponsorshippackages for events in consideration of revenue generating opportunities for the AZHCC

To be part of the review team to consider new events that are suggested to the AZHCC

To assist in managing and reporting analytics and stats for future improvements inevents processes

To assist in event debriefs and report all findings to the Events Manager

To assist and prep regular meetings with the membership, DATOS and marketing teams for proper preparation of events including meeting agenda’s

Other duties as assigned by supervisor

REQUIREMENTS: 

• Must have 1 year in event management experience
• Must have 1 year in task-oriented skills
• Must have a basic knowledge of financial statements
• Must be able to travel to and from events
• Must have good communications skills in a team setting
• Must have good communication skill in a community setting
• Must be able to present information to fellow team members
• Must be a proactive self-starter and be communicate deadlines and goals to the team
• Must be timely and able to adhere to deadlines
• Must be able to prioritize, solve problems and be resourceful under pressure
• Must have great writing skills including grammar and punctuation
• Must be proficient in Microsoft Office
• Bi-lingual Spanish speaking preferred with writing, reading and translation skills

KEY COMPETENCIES:

• Outgoing personality to interact with a variety of clients, members, sponsors, and staff
• Ability to multi-task and manage several projects at one time
• Ability to work nights and weekends, as needed
• Must have vehicle to travel to events, meetings and carry appropriate insurances

PHYSICAL DEMANDS: The physical demands and work environment described here are representative of those that must be met to successfully perform the essential functions of the position. Reasonable accommodation will be made to enable individuals to perform the essential functions.

• Prolonged sitting
• Prolonged standing
• Frequent bending, stooping, or reaching
• Frequent walking
• Able to lift to 20 lbs.
• Continuous talking in person and on the phone in a clear and audible voice
• Usual office environment

LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

The job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow all other job-related duties as instructed by their supervisor that are compliant with State and Federal laws.

Pay range: $40,000.00 - $45,000.00 per year

Please submit a cover letter, resume in PDF format to operations@azhcc.com. Subject line to read “Events Specialist– AZHCC – (Your Name)”. If you have any additional questions, please email operations@azhcc.com.